AVON FREE PUBLIC LIBRARY RENOVATIONS & ADDITIONS PROJECT
BUILDING COMMITTEE MINUTES
JANUARY 14, 2008
I. CALL TO ORDER
The meeting was called to order 9:00AM by Chairperson Diane Hornaday in the Community Room at the Avon Public Library. Members present: Chairperson Diane Hornaday, Secretary David Goldsholl, Tad Kuziak, Scott Boos, Janet Stokesbury, and Barbara Leonard. Absent: Diane Carney. Also in attendance was Library Director Virginia Vocelli and Blythe Robinson, Assistant to the Town Manager.
II. INTERVIEW WITH ARCHITECTURAL FIRMS
The Committee interviewed five architectural firms throughout the day, adhering to the following schedule:
9:00 AM Tai Soo Kim Partners
10:30 AM Kenyon & Cutler
12:30 PM Tuthill & Wells
2:00 PM DRA Architects
3:30 PM Schoenhardt
Various members of the public and library staff attended some of the interviews throughout the day.
III. OTHER BUSINESS
The Committee adjourned to the History Room at the conclusion of the last interview. They completed their evaluation rating forms, and reviewed the pricing proposals of the five firms that they had met with. The Committee discussed the outcome of the rating process and pricing and how those factors impacted their preference of firms. The evaluation forms showed only a small difference between each of the firms. The firm with the highest rating (Tuthill & Wells) also provided the lowest price for the pre-referendum phase of the work. The Committee asked Ms. Robinson to contact Tuthill & Wells and ask for clarification regarding their pricing, cost of change orders and willingness to work with construction managers. The Committee also discussed and agreed that the firm's references should be
contacted. Mr. Goldsholl & Ms. Leonard will conduct those reference checks after they receive a set of questions from Ms. Robinson & Ms. Vocelli. The Committee agreed to hold a special meeting on Wednesday, January 23, 2008 at 6:30PM to further discuss their recommendation to the Town Council on a firm to be retained for the first phase of this project.
VIII. ADJOURNMENT
On a motion made by Scott, seconded by Janet, the meeting was adjourned at 7:30PM.
Recorded by:
Blythe Robinson, Staff Person
______________________
David Goldsholl, Committee Secretary
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